Purchasing
Purchasing
Every maintenance job eventually becomes a vendor bill, and the space between "fix this" and "pay this" is where money leaks. Verna covers the purchasing chain inside the maintenance module: registered suppliers, competitive quotes, approved purchase orders, and supplier payments that post to the ledger. Not a standalone procurement suite, just the part you actually need to keep vendor spend honest.
From quote request to paid supplier, in one chain
Supplier records
One supplier registry with contacts, trade licenses, payment terms, and banking details. Suppliers with payment history can never be deleted, only retired.
Request for quote
Send a single quote request to multiple suppliers before committing to any work, closing the gap between reporting a fault and knowing what it costs.
Compare & award
Collect a quote per supplier, compare amount, lead time, and validity side by side, and award the winner. Awarding rejects the rest and creates the purchase order and work order in one transaction.
Purchase orders
Purchase orders move Draft to Submitted to Approved to Completed through an approval workflow, with supplier, tax rule, and delivery date on each. Approved orders roll up into committed spend per work order.
Proforma to invoice
Itemize expected charges against a work order with line-level tax rules, issue a proforma as a costing document, and convert it into a real invoice in one action when the customer is actually to be charged.
Supplier payments
Record payments with invoice references, ledger account, cost center, and building, feeding the same general ledger the rest of Verna posts to. No re-keying into accounting.
Get started
Ready to control maintenance spend end to end?
Quote competitively, award in one click, and pay suppliers without re-keying a thing.